Rental Equipment Tracking Software
Equipment Tracking Software to scan & track equipment in real time.
We help warehouse teams pack the right gear and track every item from the warehouse to the job site so nothing gets lost or left behind.
Trusted by the world’s leading AV and event rental companies.
Where do packing mistakes cost you money?
Wrong items on the truck
Your crew grabs the wrong projector or packs a 4-channel wireless instead of an 8-channel. Nobody catches it until the engineer is on-site.
Outdated packing lists
Packing slips are printed in the morning. The account manager adds a hazer at 3 PM. Your crew doesn’t find out until someone calls them.
Equipment that disappears
Gear goes out the door and you lose visibility. It comes back in a pile on Monday and nobody knows which project is missing a wireless receiver.
Freelancers who can’t follow along
Peak season means temporary crew. Your whiteboard-and-color-tape system took full-timers months to learn. Freelancers guess, skip steps, and pack the wrong flight items.
Stop fighting with your packing system.
You’re managing warehouse operations with printed lists, whiteboards, and color-coded tape. Here’s what changes when the system is connected.
Rentman
Spreadsheets
Generic Tools
Packing accuracy
Real-time visibility
Shortage resolution
Freelancer adoption
Equipment returns
Make equipment packing easy for your crew.
QR Code & RFID Scanning
Crew members scan items with their phone or Zebra scanner. Rentman catches any mistakes instantly. For high volumes, RFID scans hundreds of items in seconds.
Digital Packing Slips
Crew members see live packing lists on the Rentman app. When they scan an item, Rentman tells them instantly if it's the right one — so the wrong moving head never ends up on the truck.
Serial Number Packing
Assign specific serial numbers when planning valuable items. If a crew member picks the wrong one, the app flags it immediately and shows them the correct one.
See all the information you need in one place
Warehouse Module
All open projects with equipment to pack, on location, or returning — visible in one place. Delegate tasks without walking the floor and asking questions.
Shortage Resolution
An item isn’t available? Rentman shows you solutions: use an alternative from inventory, manage transfers from other warehouses, or generate sub-rental requests to your suppliers.
Equipment Insights
One page to see items delayed, on location, in repair, or lost — across all projects. No more opening ten tabs or calling people to find where a wireless mic kit went.
Customize the
way you work
Compare our plans and pricing options
to find the solution that fits your needs.
Testimonials
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Choose the best solution for your warehouse.
Equipment tracking
Scan equipment using QR codes, RFID or barcodes, manage warehouse processes and keep track of equipment movements.
Inventory
Manage all your equipment in one place. See real-time availability across locations, solve shortages, and prevent double bookings.
History logs
Keep track of changes being made to different parts of your Rentman workspace and spot who should be held accountable for mistakes.
Additional warehouse
Reserve equipment from different warehouses, see availability, manage stock levels and transfer equipment.
Frequently asked questions
Get quick answers about features, setup & more.
Equipment check-in check-out software tracks every item that leaves and returns to your warehouse. In a rental context, it validates scanned items against project-level packing lists — not just a general inventory database. Rentman uses QR code and RFID scanning to match serial numbers against each job’s assigned packing slip, catching errors before the truck leaves.
Equipment gets lost when there’s no record of what went where. Rental inventory management software maintains real-time statuses — packed, dispatched, on location, returning — at the serial number level. Rentman updates automatically when crew members scan items, so warehouse managers see the full picture without chasing information.
AV rental companies need software built for serialized, high-value equipment moving between multiple projects weekly. Rentman tracks individual serial numbers across concurrent productions, manages sub-rentals from suppliers, and gives warehouse teams digital packing slips that validate every item before dispatch. It’s used by AV rental companies worldwide.
Yes. Every piece of equipment in Rentman gets a unique QR code. When scanned, the app shows the item’s details, current status, and assigned project. During packing, QR scans validate items against digital packing slips in real time. For faster processing, RFID scanning verifies hundreds of items in seconds.
The best equipment tracking software for rental companies connects inventory visibility to operational workflows: packing, dispatching, on-site tracking, and return processing. Look for serial-number-level tracking, mobile scanning for warehouse teams, real-time statuses across concurrent projects, and automated alerts for delayed or missing items.
Most event rental software focuses on booking and invoicing. Rentman connects the full workflow from quote to warehouse to venue and back. Key differentiators for warehouse teams: digital packing slips with serial number validation, a dedicated Warehouse module, a Shortages modal that suggests alternatives, and an intuitive mobile app freelancers can use immediately.
- Ready to stop sending the wrong gear to the wrong job?