Event Rental Cost Control Software
Event Rental Software That Keeps Costs Under Control
We help company owners and operations managers track costs, monitor profit margins, and make realistic forecasts so their business stays profitable.
Trusted by the world’s leading AV and event rental companies.
Why is it so hard to keep your business profitable?
No central place to monitor performance.
The information you need to monitor costs and performance of your business is scattered across tools, spreadsheets, and people.
Forecasts built on guesswork
Spreadsheet forecasts are hard to trust, and when unexpected costs come up, you only find out when it's too late.
No visibility when budgets are surpassed.
There's no way to know a project is going over budget until the damage is done and the impact on your margins has already happened.
Problems only surface at year end
Without ongoing visibility, corrective actions only get identified when going through year-end financials.
Stop fighting with your financial tools.
You’re juggling spreadsheets, accounting software, and siloed project tools. There’s a better way.
Rentman
Spreadsheets
Disconnected tools
Project cost visibility
Crew cost tracking
Financial forecasting
Invoice accuracy
Make realistic forecasts and keep your business profitable.
Business Statistics
Monitor the performance of your business throughout the year with reports connected to real-time data. Spot when operating costs are too high and identify corrective actions before it's too late.
Custome Reports
Monitor the exact hours your crew work and automate complex overtime calculations so clients are always charged the correct amounts on their final invoices.
Time Tracking
Monitor the exact hours your crew work and automate complex overtime calculations so clients are always charged the correct amounts on their final invoices.
Keep every project on budget.
Automatic cost calculations
When changes are made to a project, costs and prices update automatically. No more manual recalculations that lead to mistakes.
Financial Indicators
Compare estimated costs against actual costs in real time so you always know where profit margins stand and can act before a project becomes unprofitable.
Accounting Software Integrations
Connect Rentman to QuickBooks, Exact Online, or Xero to keep invoice and payment statuses in sync across platforms automatically.
Customize the
way you work
Compare our plans and pricing options
to find the solution that fits your needs.
Testimonials
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Choose the best solution for your needs.
Rental Bundle
The complete package for party rental companies. Create a self-service flow where customers book and pay online, inventory and quotes stay in sync, and your team gets freed up from manual work.
Inventory
Manage all your equipment in one place. Track items, see real-time availability across locations, and prevent double bookings.
Frequently asked questions
Get quick answers about features, setup & more.
Rentman’s financial tab compares estimated costs against actuals on every project — covering equipment, crew, sub-rentals, and transport. When changes happen, costs recalculate automatically. You spot budget overruns while there’s still time to act, not after the invoice is sent.
Event budget tracking software monitors all costs on a project from quote to final invoice and compares them against the planned budget in real time. It’s built for CEOs and operations directors managing multiple simultaneous projects with different equipment, crew, and sub-rental costs.
The biggest margin risks are untracked overtime, unpriced scope changes, and invisible sub-rental costs. Rentman automates overtime calculations, recalculates costs when changes happen, and tracks sub-hired equipment at the project level — turning financial management into an ongoing advantage.
Yes. Rentman integrates directly with QuickBooks, Exact Online, and Xero, plus 7,000+ apps via API and Zapier. Invoices sync automatically and payment statuses update in real time — no manual transfers between systems.
Most event rental tools focus on inventory and bookings. Rentman connects inventory, crew scheduling, warehouse operations, and financial management in one platform. Key differentiators: real-time financial indicators per project, a Statistics module for forecasting, automated crew cost tracking, and native accounting integrations.
Yes. The Statistics module provides live dashboards tracking revenue, costs, and profitability across time periods, teams, and project types. Data comes from actual projects, not manual entries — so forecasts are grounded in real performance. No spreadsheet consolidation required.
- Ready to take your event
- production to the next level?