- Equipment & crew scheduling software to book equipment, schedule crew, and solve shortages.
Rentman helps planners stay in control of productions with live, reliable information so shortages and double bookings never catch them off guard.
Trusted by the world's leading AV, event, and production companies.
Why does every last-minute change feel like a crisis?
No single source of truth.
Planners manage equipment and crew across multiple tools, spreadsheets, and calendars. With information scattered and constantly changing, missing a critical update is easy.
Double bookings.
When availability isn't up to date, double bookings slip through. These conflicts surface at the worst moment, turning into last-minute shortages that hurt your profits.
Shortages get solved from memory.
When an item or crew member isn't available, planners rarely have instant visibility into alternatives. Replacement options are buried in outdated spreadsheets, making it easy to pay for a subrent you didn't need.
Productions go over budget.
Last-minute fixes mean emergency subrental, extra transportation, and crew overtime. Final costs end up far from the initial estimate, and the company ends up paying for mistakes out of their own pocket.
Stop fighting with your technology.
Legacy ERPs are too clunky for sales, and spreadsheets are too risky for production. Rentman bridges the gap.
Rentman
Spreadsheets
Calendar
Real-time availability
Crew availability & conflict detection
Shortage resolution
Live cost tracking
Multi-project coordination
Equipment & Crew Scheduling with reliable information.
Equipment Timelines
See live, reliable availability for every item in your inventory while you plan. No calls to the warehouse, no guesswork.
Crew Planner
See open jobs, every crew member's skills, and availability in one place so you schedule crew without guesswork.
Projects
Plan equipment and crew in one streamlined flow with all the information you need in one place. Staying on top of changes never gets overwhelming.
Instant updates when productions change.
Email Invitations
Send invitations and notify hundreds of crew members in seconds about job instructions, location details, and timelines.
Digital Packing Slips
Warehouse teams are informed in real time about what needs to be packed and when, so planners never have to manually communicate changes or additions.
Cloud-based Access
Access timelines and schedules from backstage, the warehouse, or your home.
Shortage resolution and cost control in one place.
Equipment Shortages
Get an instant view of all options when an item isn't available: alternatives, internal subrentals, and external subrentals.
Live Cost Monitoring
Compare estimated vs. actual costs side-by-side to catch budget overruns before they happen.
Profit Margin Tracking
See the difference between your initial quote and the final invoice in real time, before it's too late to act.
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Crew
Save important information, build schedules, communicate with crew, and track worked hours all from one place.
Inventory
Manage all your equipment in one place. Track items, see real-time availability across locations, and prevent double bookings.
Frequently asked questions
Get quick answers about features, setup & more.
When an item is unavailable, Rentman opens a dedicated Shortages window that allows you to resolve the conflict instantly. You can choose to use a pre-configured alternative from your own warehouse, check availability in another stock location, or arrange a sub-rental from a partner ,all without leaving the project timeline.
Yes. The Financial tab in Rentman provides a side-by-side view of your estimated, planned, and actual costs. This allows planners to monitor profit margins in real-time as they add sub-rentals, ensuring you catch budget overruns before the production begins.
Absolutely. You can send personalized or bulk job invitations directly to crew members via the Rentman mobile app or email. Additionally, you can post open shifts to your company Job Board, allowing qualified freelancers to view details and apply for positions proactively.
Integrated crew scheduling software eliminates "siloed" data by linking staff assignments directly to your production schedule. This ensures that when a load-in time changes, every crew member can be notified through the app or by email, preventing miscommunication and double-bookings.
Professional equipment scheduling software tracks inventory availability down to the individual serial number. Rentman provides real-time conflict detection during the planning process, flagging any gear that is already assigned to another project so you can plan with 100% certainty.
Yes, Rentman is specifically built to bridge the gap between inventory management and labor scheduling. By centralizing both resources in one platform, planners can access a unified overview of every production, ensuring that both the right gear and the right people are available for every job.
- Ready to take your event
- production to the next level?