Event Rental Quoting Software
Event Production Quoting Software That Wins More Jobs
Create professional quotes in minutes. Access real-time equipment availability, protect your profit margins, and get contracts signed faster.
Trusted by the world’s leading live event companies.
Why are you losing bids to competitors?
Quoting in the dark
You send a quote, but by the time the client signs, the gear is gone. Without real-time visibility into warehouse stock, you risk overbooking or embarrassing last-minute shortages.
Hidden costs eating profits
You accepted the job, but didn’t realize you were short on critical equipment. Now you’re panic-renting from a competitor at full price, wiping out the margin you thought you had.
Unconvincing proposals
Sending a plain text list of cables and adapters doesn't sell the experience. Clients can't visualize what they are buying, leaving room for doubt and price
Wasted administrative time
Building every quote from scratch in Word or Excel kills your momentum. It leaves little room to be creative or upsell because you are too busy fixing formatting errors.
Stop fighting with your technology.
Legacy ERPs are too clunky for sales, and spreadsheets are too risky for production. Rentman bridges the gap.
Rentman
Spreadsheets
Documents
Real-time availability
Quote document templates
Profit Margin Tracking
Quoting Feature
Build accurate proposals in minutes.
Smart Project Templates
Stop starting from scratch. Load pre-built templates for similar event types (like "Corporate Conference") to generate quotes in a streamlined flow.
Real-time Availability
See stock levels as you type. Rentman flags shortages and suggests alternatives instantly, helping you adapt quickly and reduce subrentals.
Visual Equipment Packages
Clients don't always speak "technical." Group messy gear lists into clean packages (e.g., "Main Stage Audio") with photos to make your proposal easy to understand.
Present solutions that win bids.
Digital Signatures
Reduce the friction of printing and scanning. Send a secure link where clients can view the quote in their browser, approve terms, and legally sign the quote online.
Document Customization & Templates
Stop sending messy quotes. Use customizable templates to create professional documents fast, update them in seconds, and present your work with confidence.
Profit Margin Insights
Protect your bottom line. View estimated costs versus revenue to ensure your margins are healthy before you hit send.
Customize the
way you work
Compare our plans and pricing options
to find the solution that fits your needs.
Testimonials
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Choose the best solution for your needs.
Rental Bundle
The complete package for party rental companies. Create a self-service flow where customers book and pay online, inventory and quotes stay in sync, and your team gets freed up from manual work.
Inventory
Manage all your equipment in one place. Track items, see real-time availability across locations, and prevent double bookings.
Frequently asked questions
Get quick answers about features, setup & more.
Rentman speeds up the quoting process by allowing you to use Project Templates for recurring event types instead of starting from scratch. You can instantly access your databases to add gear, crew, and transport into a quote, reducing the time spent on manual data entry.
Yes, you can fully customize your proposals to match your company branding. Rentman allows you to create reusable document templates, add images to equipment items, and group messy lists into clean packages so your quotes look professional and are easy for clients to read.
Yes, Rentman provides real-time profit margin tracking directly within the quote builder. The Financial tab displays estimated costs versus revenue, helping you adjust discounts and pricing to ensure every job remains profitable before you send it.
Rentman checks your inventory availability instantly as you build a quote. If an item is overbooked for your specific dates, the system warns you immediately, allowing you to solve the shortage with a sub-rental, alternative item or by shifting gear between projects before you promise something you don't have.
Yes, Rentman includes integrated digital signatures. You can send quotes via a secure link where clients can view the interactive proposal, select optional items, and sign the document online from any device, significantly speeding up the approval process.
Rentman integrates seamlessly with QuickBooks Online and Xero to sync invoices and reduce manual double-entry. You can also connect Stripe to accept digital payments, keeping your accounting and sales workflows connected.
- Ready to take your event
- production to the next level?