Pronto Evento

About Pronto Evento

Founded in 2023, Pronto Evento S.R.L.S. set out to become Sicily's leading provider for inflatable rentals, attractions, and event equipment. From day one, the focus was on innovation, service quality, and sustainability, building an operation capable of handling a high volume of events without cutting corners on standards.

Over the years, they've grown their catalogue and built partnerships with animation agencies, businesses, and public institutions, always with reliability and safety at the core of how they work.

The challenge: growing fast with the wrong tools

By the time Pronto Evento started scaling, the cracks in their setup were hard to ignore. Information was scattered across spreadsheets, chats, and different tools. Knowing what equipment was actually available,  especially on busy weekends, required manual checks and cross-referencing. Quotes took far too long to put together. And as the number of events grew, so did the risk of mistakes.

“Our previous solution was fine when volumes were low, but as we grew, it became a challenge, and the risk of errors kept increasing."
_{Vittorio Balestrazzi - CEO}

Logistics were particularly complex: managing deliveries, pickups, vehicles, crew, and last-minute changes across multiple events at once was tough to keep on top of. The team was spending more time on admin than on the work that actually mattered.

Finding the right solution

The team at Pronto Evento went looking for something built for rental businesses, not just a quoting tool, but a proper operational platform. After searching on Google and comparing options, they chose Rentman.

Two things stood out. First, the platform covered everything end-to-end: inventory, availability, planning, logistics, and documents in one place. Second, and important for a team operating entirely in Italian, Rentman had solid support for the Italian language, making adoption straightforward for the whole team.

How Pronto Evento uses Rentman today

“Today, Rentman is our central operational point: we use it for inventory and availability, event planning, logistics management (deliveries/pickups and material preparation), and for quotes and documents."
_{Vittorio Balestrazzi - CEO}

Rentman is now Pronto Evento's operational backbone. Every part of the business runs through it:

• Real-time inventory availability: The team always knows what's free, what's out, and what's in maintenance. This makes it much easier to spot conflicts and avoid double bookings before they happen.
• Event planning: Calendar, workload, crew, and vehicles are coordinated from one view. When an event is confirmed, logistics move immediately.
• Customizable quotes & documents: The commercial process is faster and more consistent, making it easier to respond to clients quickly and professionally.
• Logistics coordinations: Deliveries, pickups, and material prep are organized in Rentman, which means fewer surprises on event day.
• Client records and history: Useful for recurring clients, agency partnerships, and working with public institutions.

Rentman serves as the foundation for Pronto Evento's wider tool stack, with Zapier connecting it to their tools for CRM, invoicing, and communication, keeping data consistent across the whole operation.

The results

In 2025, Pronto Evento completed over 500 projects, and they're expecting 30% growth this year. Rentman has helped them keep up with that rapid growth.

“The most concrete impact has been on three things: fewer coordination errors, faster quoting, and better control over availability and logistics. In peak season, especially, it makes a real difference. We can handle more events without the admin load growing at the same rate."
_{Vittorio Balestrazzi - CEO}

The team saves time every week by relying on a single source of information. And because processes are more standardized, growing the business no longer means growing the complexity of their operations.

What's next

Pronto Evento is opening a second location in Ragusa, with a location in Palermo on the horizon. Rentman will play a key role in keeping visibility and operational standards consistent across sites and teams.

“What excites me most is building growth that's well-organized, not just fast. More locations, more capacity, but with clear processes, solid tools, and a team that can handle higher volumes without things falling apart."
_{Vittorio Balestrazzi - CEO}

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