Rentman vs Flex Rental Solutions: Built for managing productions, not just the warehouse.

Rentman gives your crew full mobile access to every project, bundles the tools you rely on every day into one core product, and keeps your operations moving from first quote to final load-out.

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Why AV & event production companies choose Rentman

Operational speed, from day one

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Rentman keeps your team moving fast, with quotes loading instantly, availability calculating in real time, and no manual workarounds slowing down daily operations. Rentman scores 4.4 out of 5 on Ease of Use on Capterra across 241 reviews, reflecting the speed teams experience every day.

Full project visibility for every crew member

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Rentman gives every crew member full mobile access to project information, callsheets, and documents directly from the app for Android and iOS. Your crew can indicate availability, request leave, and receive push notifications directly in the Rentman app, included in the core product at no extra cost.

Pay only for what your production needs

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Rentman lets you build your platform around the products and features your team actually needs, with transparent modular pricing and no minimum contract. Plan your gear, schedule staff, and quote/invoice from $100 a month.

Rentman vs Flex Rental Solutions: side by side

The table below compares Rentman and Flex Rental Solutions across the features that matter most to AV and live event production companies.

Rentman

Flex Rental Solutions

Competitor 2

Equipment management

Yes, mature inventory product with advanced timelines, subrental workflows, and multi-warehouse management, built for operations of any size.

Yes, core strength. Deep inventory configurability for large AV operations with complex equipment libraries.

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Real-time inventory availability

Yes, calculates automatically in real time regardless of inventory size.

Partially. Always requires a manual fetch button, and is limited to 300 items

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Ease of use

Yes, Rentman scores 4.4 out of 5 on Ease of Use on Capterra, based on 241 reviews.

Flex scores 3.6 out of 5 on Ease of Use on Capterra, based on 137 reviews.

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Crew scheduling

Yes, complete crew scheduling with a mobile app that gives crew access to project information, showbooks, callsheets, documents, and push notifications.

Partially. StaffingPlus add-on at +$100/month handles email-based dispatching only, with no mobile app or crew project access.

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RFID scanning

Yes, unlimited batch scanning per session, with no item cap.

Partially. RFID scanning is capped at 100 items.

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QuickBooks integration

Yes, native integration, included in core quoting and invoicing product at no additional charge.

Native, but available as a paid add-on, not included in the core product.

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Reporting and analytics

Yes, built-in reporting and analytics included, with the ability to customize reports yourself at no extra cost.

Partially. Standard reports included. Custom reports cost $240/hour via professional services.

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Document editor

Yes, native no-code editor for quotes, callsheets, manifests, and other documents.

Not available.

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Send emails from your own domain

Yes, outbound emails sent from your own domain.

Not available.

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Project templates

Yes, reusable templates for standardized and faster quoting.

Not available.

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Data import and export

Yes, self-service at no additional charge.

Partially, imports are limited, and additional help is required for full data export.

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Pricing model

Modular and transparent. No minimum contract. Public pricing available without a sales call.

Base plan at $510/month. RFID, crew scheduling, QuickBooks, and additional locations are charged separately.

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Testimonial

"There’s no way we could’ve kept up with demand without Rentman."

Nick Sorrentino

President, Starsound Audio, Inc.

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Read customer story

Frequently asked questions

Yes. Rentman is a strong Flex Rental Solutions alternative for AV and live event production companies that need crew scheduling, equipment management, and quoting on one connected platform. Rentman scores 4.4 out of 5 on Ease of Use on Capterra across 241 reviews, versus 3.6 for Flex Rental Solutions across 137.

Yes. Large AV and event production companies use Rentman to manage multi-warehouse operations, unlimited crew and freelancer pools, and complex productions from one platform. Rentman brings together crew, equipment, and financials in one platform, with unlimited RFID scanning, automatic real-time availability, and no limits on quote line items, making it a strong fit for larger teams and complex operations.

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Rentman is designed for the full production workflow, connecting crew scheduling, equipment management, quoting, and invoicing in one platform. Flex Rental Solutions is built primarily around warehouse and inventory management, with limited crew scheduling available as a separate add-on at +$100/month.

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No. Flex Rental Solutions' StaffingPlus module sends email invitations only, with no mobile access to project information, callsheets, or crew documents. Rentman gives every crew member full mobile access to project information, showbooks, callsheets, and documents, included in the core product at no extra cost.

Rentman supports unlimited RFID scanning per session with no batch cap. Flex Rental Solutions' RFID is a paid add-on at +$100/month with a 100-item batch limit per session and no workaround available.

Yes. Rentman includes native QuickBooks integration as part of its core quoting and invoicing product at no additional charge. Flex Rental Solutions offers the same integration as a paid add-on at +$50/month.

Yes. Rentman includes built-in reporting and statistics at no extra cost. Flex Rental Solutions includes standard reports in-platform, but charges $240/hour for custom or non-standard reporting.

Rentman is best suited for AV and live event production companies managing crew, equipment, and financials from one platform. It is particularly strong for teams that need crew mobile access, fast quoting, and RFID scanning as part of their daily workflow.

Take control of your full production, not just your warehouse.

Rentman brings together crew scheduling, equipment management, RFID scanning, quoting, and invoicing in one platform designed for AV and live event production companies of any size.

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