AV- & event production management software
Always know how much equipment you have in stock, manage inventory across multiple locations, and communicate with your crew more efficiently.
“We’ve been using Rentman for 10 years and at this point, we cannot live without it. The biggest advantage? Always knowing where your stuff is, if it’s okay to plan certain equipment for a project, and if it’s available.”
One platform to cover the full production cycle
From the first call with your customer to creating a quote, planning equipment, scheduling crew, packing gear, and registering worked hours after the event: Rentman allows you to manage all steps to a successful event in one streamlined flow.
Get the information you need
A lot of different people like Account Managers, Equipment Planners, Crew Planners, and warehouse staff are involved when it comes to the planning and execution of event productions.
Rentman optimizes the information flow for your entire team with customizable views, filters, and grouping – so everyone can stay focused on their job.
Stay in control at every stage
Rentman makes it easier to see what actions you still need to keep every project on track.
With status icons, you see immediately what projects have unresolved shortages, unconfirmed quotes, pending invoices, open crew tasks, or any other open tasks.
Access project files from everywhere
From riders to floor plans, power distribution schemes, and parking permissions: a lot of files are usually needed for a successful production.
With file management in Rentman, everyone can upload and distribute files to make sure everyone has access to the information they need.
Control user access to information
When multiple people are involved in planning, you might not want all of them to access the same information. With detailed user permissions, you stay in control of what information each user gets to see.
Don't stress out by (last-minute) changes
Changes will always occur – so we created a system that helps you stay flexible in an efficient way. With central time schedules, you only need to make changes in one place, and it will automatically update any crew or equipment schedules linked to it.
Subrent equipment with ease
The gear you need for AV and event productions is not always in your inventory. Reserve equipment for the right projects, and manage shortages with alternatives or subrentals. Rentman makes subrenting more efficient, by combining shortages across projects in one view and easily turning them into subrental requests.
Know where to cut costs and increase profits
Track costs and revenue for your equipment, crew, transport, one-time expenses, and insurance. Through each step of your project, you see the initially estimated costs, what you planned, and how much you spent in the end.
Manage prices and discounts
Flexible pricing and discount options help you calculate the right prices for your services. When you agree on a fixed price with a customer, you can lock the project price. Any additional charges will automatically be calculated as discounts, and you decide if you charge any extras.
Simplify planning with templates
Productions often have similar setups. Mold your recurring activities into planning templates, so you can repeat your winning setups and minimize manual work.
Make your quotes stand out
You are selling an experience to your customers. So blow your customers away with your quote by adding visuals and creating unique designs. Enhance your quotes with images to give your customer a preview of what to expect.
Flexible invoicing
Set up your preferred way of invoicing and choose the best option for each project. Break up invoices for bigger events into multiple parts. Keep track of what has already been invoiced and what invoices need to be sent out.
Understand where profits are made and lost
With many activities going on for each production, it's easy to lose sight of the numbers. That's why Rentman brings some organization to the clutter. Divide and categorize your projects to see which services bring in the most money and where the potential is.
Be informed on changes and who made them
When planning productions with multiple people, you want to keep some control of changes and why they were made. For every project, Rentman keeps a log of all changes and who made them. So you see who canceled a project, deleted equipment, or made changed time schedules.
Stay on top of your gear across multiple warehouses and storage locations
Equipment planning becomes a lot more complex when your gear is stored in different places. Rentman avoids any troubles, by being able to plan productions from multiple storage locations. Whether your equipment is in a trailer, on a tour, or stored in a venue: you're in control of where equipment can be booked from.
Distinguish between what you plan and what you charge
Break up your service planning and financial planning. For example, when you're bringing backup equipment, but don't want to charge your customer for this.
Import CAD designs to projects
Using software like Vectorworks, AutoCAD, or WYSIWYG for your productions? Import equipment lists from these software tools, match them with your database, and have all required gear in your production planning almost instantly.
Build schedules and communicate with your crew
Use drag and drop features to build schedules and identify what needs to be done. Easily fill shifts based on employee availability, training, and cost.
Inviting someone is as simple as selecting a job, finding the right person, and sending out the request.
Keep an overview of the whole project
One centralized place for every step of your project planning. Overview of costs and flexible changes with time schedules. Save time with templates and a smart interface.
Solve the puzzle as efficient as possible
Decide how resources are best allocated and easily keep track of all (unique) equipment items. In case of shortages of your own equipment, you can easily subrent equipment and assign it to your projects.
Always know who is available
Multiple views allow planners to control every step of the planning process. See availabilities, filter crew based on the needed skills or expertise, and assign suitable crew members to job functions.
Always know where your equipment is located
With Rentman you'll have a complete overview of where your inventory is located at all times. Seeing which items have already been scanned and packed allows for easy collaboration with your fellow warehouse crew.
That's not all
More features
Multi language support
Rentman is available in a variety of different languages, and we provide support in 5 different languages.
Quick search
Easily look up equipment availabilities and stock levels with the quick search function.
API
Use our public API to connect Rentman to other software (e.g. Salesforce or SAP).
Custom fields
Create custom fields to add additional information to the data in your database (e.g. to contacts or equipment).
Hourly backups
With hourly backups you can revert your complete planning to a previous point in time and easily correct mistakes.
Efficient packing slips
Pack your equipment in the most efficient walking route by sorting your equipment by location in the warehouse.
Why use Rentman to manage your AV or event production business
Centralize your communication with Rentman and manage your crew from one single platform. Easily send out job updates, schedule changes or work invitations and spend less time communicating in the meantime.
Starting out as an AV production company, we know the ins and outs of the industry. We know what can go wrong and what is important when planning an event production.
Instead of using multiple tools to plan an event, you now only need one. Communicating with your crew, assigning the right transportation, logging damaged equipment or creating quotes and managing payments can all easily be done within Rentman.
Manage availabilities of your AV equipment and always know how much is available
