Always know how much equipment you have in stock, manage inventory across multiple locations, and communicate with your crew more efficiently.
With Rentman we are saving probably around 30 to 40% of our time that we can now invest into value-added areas that help us deliver higher quality events.
From the first call with your customer to creating a quote, planning equipment, scheduling crew, packing gear, and registering worked hours after the event: Rentman allows you to manage all steps to a successful event in one streamlined flow.
A lot of different people like Account Managers, Equipment Planners, Crew Planners, and warehouse staff are involved when it comes to the planning and execution of event productions.
Rentman optimizes the information flow for your entire team with customizable views, filters, and grouping – so everyone can stay focused on their job.
Rentman makes it easier to see what actions you still need to keep every project on track.
With status icons, you see immediately what projects have unresolved shortages, unconfirmed quotes, pending invoices, open crew tasks, or any other open tasks.
From riders to floor plans, power distribution schemes, and parking permissions: a lot of files are usually needed for a successful production.
With file management in Rentman, everyone can upload and distribute files to make sure everyone has access to the information they need.
When multiple people are involved in planning, you might not want all of them to access the same information. With detailed user permissions, you stay in control of what information each user gets to see.
Changes will always occur – so we created a system that helps you stay flexible in an efficient way. With central time schedules, you only need to make changes in one place, and it will automatically update any crew or equipment schedules linked to it.
The gear you need for AV and event productions is not always in your inventory. Reserve equipment for the right projects, and manage shortages with alternatives or subrentals. Rentman makes subrenting more efficient, by combining shortages across projects in one view and easily turning them into subrental requests.
Track costs and revenue for your equipment, crew, transport, one-time expenses, and insurance. Through each step of your project, you see the initially estimated costs, what you planned, and how much you spent in the end.
Flexible pricing and discount options help you calculate the right prices for your services. When you agree on a fixed price with a customer, you can lock the project price. Any additional charges will automatically be calculated as discounts, and you decide if you charge any extras.
Productions often have similar setups. Mold your recurring activities into planning templates, so you can repeat your winning setups and minimize manual work.
You are selling an experience to your customers. So blow your customers away with your quote by adding visuals and creating unique designs. Enhance your quotes with images to give your customer a preview of what to expect.
Set up your preferred way of invoicing and choose the best option for each project. Break up invoices for bigger events into multiple parts. Keep track of what has already been invoiced and what invoices need to be sent out.
With many activities going on for each production, it's easy to lose sight of the numbers. That's why Rentman brings some organization to the clutter. Divide and categorize your projects to see which services bring in the most money and where the potential is.
When planning productions with multiple people, you want to keep some control of changes and why they were made. For every project, Rentman keeps a log of all changes and who made them. So you see who canceled a project, deleted equipment, or made changed time schedules.
Equipment planning becomes a lot more complex when your gear is stored in different places. Rentman avoids any troubles, by being able to plan productions from multiple storage locations. Whether your equipment is in a trailer, on a tour, or stored in a venue: you're in control of where equipment can be booked from.
Break up your service planning and financial planning. For example, when you're bringing backup equipment, but don't want to charge your customer for this.
Using software like Vectorworks, AutoCAD, or WYSIWYG for your productions? Import equipment lists from these software tools, match them with your database, and have all required gear in your production planning almost instantly.
Use drag and drop features to build schedules and identify what needs to be done. Easily fill shifts based on employee availability, training, and cost.
Inviting someone is as simple as selecting a job, finding the right person, and sending out the request.
One centralized place for every step of your project planning. Overview of costs and flexible changes with time schedules. Save time with templates and a smart interface.
Decide how resources are best allocated and easily keep track of all (unique) equipment items. In case of shortages of your own equipment, you can easily subrent equipment and assign it to your projects.
Multiple views allow planners to control every step of the planning process. See availabilities, filter crew based on the needed skills or expertise, and assign suitable crew members to job functions.
With Rentman you'll have a complete overview of where your inventory is located at all times. Seeing which items have already been scanned and packed allows for easy collaboration with your fellow warehouse crew.
That's not all
Centralize your communication with Rentman and manage your crew from one single platform. Easily send out job updates, schedule changes or work invitations and spend less time communicating in the meantime.
Starting out as an AV production company, we know the ins and outs of the industry. We know what can go wrong and what is important when planning an event production.
Instead of using multiple tools to plan an event, you now only need one. Communicating with your crew, assigning the right transportation, logging damaged equipment or creating quotes and managing payments can all easily be done within Rentman.