AV Equipment Checklist – Free Template

Sending equipment out without recording what leaves or what condition it returns in? This free AV equipment project checklist helps you document what leaves your warehouse, verify its condition when it returns, and catch issues before they become costly problems. Download it now and start protecting your inventory.

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How to use this checklist

This template helps you track equipment from the warehouse to the venue and back again. Whether you're running an AV rental company, managing a production crew, or coordinating equipment across multiple events, use it to record what's packed, confirm what's returned, and test everything before it gets back to the warehouse.

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How it works:

1. Before the event: Check the "Packed" column for each item leaving the warehouse.
2. After the event: Mark items as "Returned" and use the "Tested" column to verify everything works properly.
3. Track problems: Add notes about damaged equipment, missing accessories, or needed repairs.

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The template comes pre-organized by category (Audio, Video, Lighting, Power) with room to add your own equipment. You can add or remove categories to match your preferred way of working.

Why should you use an AV equipment checklist?

Equipment that leaves without documentation creates risk. Without a tracking process, missing items go unnoticed, damaged equipment is sent to the next job, and your crew wastes time hunting for items that should be in stock.

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A simple checklist creates accountability. Your crew knows what they're responsible for, you catch issues immediately when equipment returns, and you avoid sending damaged equipment to clients. It takes minutes per job and prevents hours of headaches later.

Ready to modernize the way you manage your equipment?

Manual checklists work until you're juggling multiple projects, managing dozens of crew members, and tracking hundreds of items across different venues.

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Rentman eliminates the spreadsheets. You can scan equipment in and out with serial numbers or QR codes, see real-time inventory across all your jobs, and automatically track the status of your equipment. Your crew updates availability from the field, you spot conflicts before they happen, and nothing leaves without a digital trail. Learn more about how to manage, plan & track your Inventory with Rentman.