Crew management software creates a single source of truth that connects planners, warehouse teams, and crew members. Instead of relying on separate tools for scheduling, inventory, and communication, everyone accesses the same real-time information. In Rentman, when a planner changes a project, the warehouse packing list updates automatically and crew members receive a notification on their phone, eliminating the back-and-forth that leads to miscommunication and on-site mistakes.

The biggest time sink for planners is answering the same questions repeatedly: “What time do I start?” “What gear do I need?” “Where is the venue?” Event staff scheduling software with a mobile app puts all of this information directly in your crew’s hands. Rentman’s free mobile app lets crew members access schedules, job instructions, and location details on their own. Automated email invitations notify hundreds of crew members in seconds, and the Job Board lets freelancers self-select available positions. The result: planners spend minutes on communication, not hours.

Yes. Freelancers get free accounts in Rentman. They can use the mobile app to indicate which days they’re available, respond to job invitations, access all the information they need for a gig, and apply to openings on your company’s Job Board. This means every freelancer is connected to your crew communication system at no extra cost, no more juggling five different apps to keep everyone informed.

Rentman’s Warehouse module generates digital packing slips that are automatically synchronized with items planned on a project. When a planner makes a last-minute equipment change, the packing list updates instantly for the warehouse team. Warehouse staff can see exactly which items need to be packed for which job, which items need to be collected from a supplier, and which items need to be returned. This real-time sync eliminates the most common cause of on-site problems: the warehouse packing what was on the old list.

Crew scheduling software assigns people to shifts. A crew communication system goes further: it ensures that every team — planners, warehouse, and crew — has access to the same real-time information and is automatically notified when something changes. Rentman combines both. You schedule crew and equipment in one platform, and any change automatically flows to the Warehouse module, the Crew Planner, and every crew member’s mobile app. It’s not just about who works when, it’s about making sure everyone has the information they need to do their job.

Yes. Rentman has a public API and a Zapier integration that connects the platform to 7,000+ apps. It also has direct integrations with QuickBooks, Exact Online, and Xero, so financial information stays consistent across platforms without manual re-entry. This means planners don’t need to update the accounting team separately, invoice data flows automatically from the project to the accounting system.