Party Rental Software
Party rental software to run a more efficient rental business.
A single platform to manage inventory, online bookings, quotes, payments, and returns, without the chaos. Built for party rental companies who want control, accuracy, and time back.
The industry recommends Rentman
Running a party rental business shouldn’t feel this chaotic.
Double booking & availability confusion
It’s too easy to overbook items when calendars, spreadsheets, and messages don't align. Small mistakes turn into costly last-minute scrambles.
Missing or incomplete orders
Paper checklists and manual tracking create room for error. Items go missing, return damaged, or do not make it onto the truck.
Slow quoting and back and forth with customers
Quoting takes too long, updates get lost in emails, and back-and-forth with customers ends up costing you business during busy seasons.
Chasing unpaid invoices and late payments
Manual payment tracking creates endless follow-ups. Without a centralized system, overdue invoices slip through the cracks and cash flow suffers.
Rentman brings clarity, accuracy, and control to your party rental operations
Here’s how Rentman eliminates the mistakes, delays, and mutual work that hold your business back.
Real-time inventory that prevents double bookings
See precisely what’s available, what’s out, and what’s returning, down to the smallest item. Rentman automatically flags conflicts, prevents overbooking, and keeps your entire team aligned.
Create, send, and approve quotes in minutes
Build quotes quickly with reusable templates, send them digitally, and let customers approve with a single click. No more email back and forth. No more lost bookings.
Collect payments faster and automate follow-ups
Rentman sends you automated payment reminders, tracks invoice statuses in real-time, and reduces the time you spend chasing customers. Get paid on time, every time.
Handle order intakes more efficiently
Give customers a smoother booking experience
Accept booking requests online
Let customers browse items, submit requests, or start quotes directly from your website. All requests sync automatically with Rentman, reducing phone calls and inbox chaos.
Send professional quotes instantly
Use customizable templates to build quotes fast, update them in seconds, and share branded proposals that convert better.
Get approvals without the back-and-forth
Customers approve quotes and changes with one click. No printing, scanning, or time-consuming emails, just faster confirmed bookings.
Confirm bookings with confidence
Avoid surprises, last-minute changes, and miscommunication
Clear availability across all items
Know instantly which tents, tables, chairs, linens, and inflatables are available on each date. Rentman updates availability automatically as bookings change.
Instant customer confirmations
Send confirmations that your customers can approve with a single click. Any changes they request are logged and tracked in one place.
Project templates for repeat events
Reuse pricing, products, and timelines for recurring events or packages, ideal for weddings, corporate events, festivals, and seasonal orders.
Customize the
way you work
Compare our plans and pricing options
to find the solution that fits your needs.
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Customize the way you work
Software that adapts to your processes
Build packages and bundles your way
Create reusable packages for weddings, corporate events, backyard parties, or full tent setups. Update once and reuse them across any project.
Automate invoicing and payments
Generate invoices based on your project timeline and send payment requests instantly. Let customers pay online to avoid late or incomplete payments.
Integrate with your existing tools
Connect Rentman to QuickBooks, Xero, your webshop, or your CRM to avoid duplicate entries and keep data consistent across systems.
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Track profitabilty in real time
Understand which events, rentals, and customers drive the most revenue
Know exactly where you are making money
See revenue, costs, margins, and utilization per job or per item. Identify your highest performing rental categories and eliminate unprofitable ones.
Insights tailored to party rental operations
Create reports on inventory usage, event profitability, crew hours, delivery costs, or damaged items, all fully customizable for your workflow.
Make smarter decisions with real numbers
Spot trends, forecast busy seasons, and plan purchases based on actual demand to scale with confidence, using reliable operational data.
Powering party & event rental businesses in 70+ countries
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Frequently asked questions
Get quick answers about features, setup & more.
Wanneer je jouw account activeert, blijf je Rentman gebruiken zoals je gewend bent. Besluit je om je account niet te activeren? De proefperiode wordt automatisch stopgezet en worden er geen kosten in rekening gebracht.
Medewerkers krijgen gratis toegang tot de mobiele Rentman app, waarmee ze hun rooster bekijken, opdrachten accepteren of weigeren, call sheets en opdrachtdetails bekijken en gewerkte uren registreren - allemaal vanaf hun telefoon.
Je krijgt een onbeperkt aantal gratis basisaccounts voor crewleden. Alleen planners en managers hebben betaalde gebruikersaccounts nodig. Dit betekent dat je hele freelancernetwerk zonder extra kosten toegang heeft tot de mobiele app.
Yes. Rentman lets you track individual items with serial numbers, barcodes, or QR codes. You'll see exactly which tent or table is checked out, where it is, and when it's returning.
Absolutely. Manage inventory across multiple warehouses or storage locations, adjust stock levels seasonally, and see availability in real-time across your entire operation.
No. Customers receive a professional quote via email and can approve it with a single click,no account needed. They can also pay directly from the quote link.
or pick up equipment, they can document the condition with photos and notes. Rentman tracks this history so you have a clear record of damages and can follow up on missing items.
Yes. Rentman consolidates your calendar, inventory tracking, and crew scheduling into one platform. No more switching between tools or dealing with conflicting information across systems
Yes, you can! You’ll need an Excel or .csv file and can use our templates to get started. Simply follow the instructions in the Equipment module.